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Quickbooks transfer from desktop to online


Mark has researched and reviewed accounting software at Fit Small Business since and has developed an extensive knowledge of accounting software features and how unique business needs determine the best accounting software. This article is part of a larger series on Accounting Software. Converting from QuickBooks Desktop to Online is quick and easy most of the time, and if you get stuck, you can contact QuickBooks support for free. Get QuickBooks Online. If 60 days have passed, you can cancel your current subscription and set up a new QuickBooks Online company.

Multiple companies can be set up under the same email address. Watch the tutorial video below or read the step-by-step instructions that follow. QuickBooks Desktop is usually faster for experienced bookkeepers, has more options available for dealing with inventory, and can report estimated versus actual job costs.

Most information from QuickBooks Desktop will transfer automatically to QuickBooks Online, although some features in Online are named differently and might not work exactly the same. QuickBooks provides a list of Desktop features and a description of how those features will transfer to QuickBooks Online. Once your QuickBooks Desktop file and press F2 to determine the total target count.

If your file exceeds the maximum , targets, you can try to reduce the targets by condensing your QuickBooks file. Product information screen in QuickBooks Desktop. Make sure to reconcile all bank accounts, process payroll, and adjust inventory before getting started.

You can make a backup of the data file by going to File , then Back Up Company , and then clicking on Create Local Backup , as shown below:. Creating a backup company file in QuickBooks Desktop. Tip: QuickBooks recommends your company file be located on a local drive before converting to QuickBooks Online.

If you normally access the company file from a network drive, restore the backup file you just created onto your local drive and use that file for your QuickBooks Online conversion. Step 3. Visit QuickBooks Online and subscribe to your preferred version of QuickBooks Online prior to starting the conversion process.

Setting up your QuickBooks Online account. Select Update QuickBooks from the Help menu and follow the instructions. Once the update is complete, export the company file as shown above. You may need to close and reopen QuickBooks Desktop for the update to take effect. Tip: QuickBooks stops supporting desktop programs after three years, so you may not be able to update older programs. One workaround is to get a free day trial subscription to the latest QuickBooks Desktop Pro.

You should be able to export your company file to QuickBooks Online after you open it in the new program. Step 5. Preparing to move your data to QuickBooks Online. If you currently track inventory, QuickBooks will ask whether or not you want to import inventory into QuickBooks Online.

If you say yes to this, your inventory will be recalculated in QuickBooks Online using the first in first out FIFO inventory method from the start date provided. Identify whether or not to import inventory to QuickBooks Online. For that reason, we recommend consulting a tax professional before bringing over your inventory to QuickBooks Online. Since you already set up a QuickBooks Online account, select Yes, sign me in :. After selecting Yes, sign me in , a log-in screen for your QuickBooks Online account will appear on your QuickBooks Desktop account, as shown below:.

When signing into your QuickBooks Online account through QuickBooks Desktop, there will be a prompt to verify your identity. Check your phone or email and then enter the code to proceed:. Identity verification in QuickBooks Desktop. After successfully logging in to your QuickBooks Account, select the QuickBooks Online company that you want the data to import to from the drop-down list.

If you have multiple companies, be careful to select the correct one, as the conversion will replace any existing data. After you select your company, QuickBooks will work for a few minutes and then give you a confirmation screen similar to this:. QuickBooks data file transfer confirmation. QuickBooks emails you when your QuickBooks Online company is ready, but this could take several hours for a large file.

Once you receive an email similar to the one below, click on the Complete your setup button to log in to QuickBooks Online and review your data:. Tip: Exporting lists from Desktop and importing them into Online is only necessary if you were unable to convert your Desktop file using the seven steps above. For instance, this may happen if you have over , targets or your desktop file is corrupt.

An alternative to converting your Desktop file to an Online company is to export important lists from your QuickBooks Desktop company and import them into your QuickBooks Online company.

This will transfer your chart of accounts, customers, vendors, products, and services. First, export the lists from Desktop as an Excel spreadsheet. Second, import the Excel spreadsheet into your QuickBooks Online company. By exporting the following lists from QuickBooks Desktop to Excel, you can save hours of data entry in your new QuickBooks Online company:. Tip: When importing Excel workbooks, QuickBooks Online only imports the first worksheet within a workbook.

After exporting Excel workbooks from QuickBooks Desktop, be sure your data is in the first worksheet, or tab, at the bottom of the Excel screen. First Excel worksheet will import into QuickBooks Online. Navigate to your chart of accounts by clicking on Company from the top menu bar and then selecting Chart of Accounts:. Display a list of your accounts by clicking on Reports at the bottom of the screen and selecting Account Listing :. Export the Account Listing report as an Excel spreadsheet by selecting Excel , then Create New Worksheet , and following the prompts to save the worksheet to your computer:.

Make a note of where you saved the spreadsheet so you can import it into QuickBooks Online later. Navigate to the Customer Center by selecting Customers from the top menu bar and then clicking on Customer Center :.

Follow the prompts to save the new worksheet on your computer so you can import it into your QuickBooks Online company later. Navigate to the Vendor Center by clicking on Vendors in the top menu bar and selecting Vendor Center :. Follow the on-screen prompts to save the worksheet so you can import it into QuickBooks Online Later.

Go to the Item List screen by selecting Customers from the top menu bar and then clicking on Item List :. QuickBooks Online will only import the item types Inventory Part, Non-inventory Part, and Service because other item types are part of workflows that differ slightly between Desktop and Online. Open the Excel workbook you created in the prior step and delete all line entries for items other than the three that will be imported into QuickBooks Online. Tip: Sort your Excel worksheet by the Type column to group your items by type and make deleting lines faster.

The three lessons below will teach you how to import the worksheets you created above as well as how to input items manually into your QuickBooks Online company:.

Fit Small Business has also created a free QuickBooks Online course that includes 46 video tutorials and written step-by-step instructions. Be sure to check out a few of our video tutorials to learn the basics of using QuickBooks Online.

Find Timothy On LinkedIn. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Find Mark On LinkedIn. Mark Calatrava is an accounting expert for Fit Small Business. He has covered more than 50 accounting software for small businesses and niche industries and has developed an in-depth knowledge of the important features of accounting software and how the importance of these features vary by business.

Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Fit Small Business content and reviews are editorially independent. We may make money when you click on links to our partners.

Learn More. Published April 11, Table of Contents. Step 1. Step 2. Step 4. Step 6. Step 7. Copy Data File After you select your company, QuickBooks will work for a few minutes and then give you a confirmation screen similar to this: QuickBooks data file transfer confirmation. Display Account Listing. Export Account Listing. Navigate to the Customer Center. Export Customer List. Navigate to the Vendor Center. Export Vendor List. Navigate to Item List.

Export All Items. Or, try it free for 30 days – no CC required. Visit QuickBooks No, thanks. Was this article helpful? Yes No.


Quickbooks transfer from desktop to online

To watch more how-to videos, visit our video section. How to import data from desktop to online move data from desktop to online quickbooks.


Transfer Data from Desktop to online.How to Convert QuickBooks Desktop to Online – MMC Convert


I appreciate your time posting in the Community space Bart9. You can update your QuickBooks Desktop to the latest quickbooks transfer from desktop to online since you didn’t get any error messages while rebuilding your company data. This way, you’ll have the latest features and fixes. Let me show is quickbooks discontinuing desktop version how.

Once quickbooks transfer from desktop to online, close and reopen your QuickBooks to kick off the installation. You can read through this guide for additional information. It includes steps to do the automatic update and manual update: Update QuickBooks Desktop to the latest release.

Then, start the export dssktop again to see if it goes through and becomes available in QBO. Here’s how to export the file:. In case you still encounter any errors upon exporting, you can check out this article: How to fix errors when converting from QuickBooks Desktop to QuickBooks Online.

It includes a list of common errors onlien resolutions that will guide you on how to fix them. Once your data are available in QBO, you can use these articles as your guide while handling your transactions in QBO:. Have a great day ahead. By clicking “Continue”, you fransfer quickbooks transfer from desktop to online the community and be taken to that quickboosk instead.

Enter a search word. Turn off suggestions. Enter a user name or rank. Turn on suggestions. Showing results for. Search instead /23259.txt. Did you mean:. Connect with and learn from others in the QuickBooks Community. Join now. Level 1. How do I get Quickbooks desktop to transfer to Quickbooks quickbools after 2 times of erroring out I tried following the steps to rebuild company data.

It shows no errors. Labels: QuickBooks Online. Reply Join the conversation. Joesem M. Transfed do I get Quickbooks desktop to transfer to Quickbooks online after 2 times of erroring out I appreciate your time posting in the Community space Bart9.

Select the Update Now tab. Then, tick the Reset Update checkbox to quickboojs all previous update downloads. Tap Get Updates to start the download.

Here’s how to export the file: Restore the backup copy. Click the Company menu. Select Start your export. Sign in as an admin to your QuickBooks Online company.

From the Choose online company drop-down menu, select the QBO company you want to be replaced by your company file. Select Continue. Enter Agree in the text field, then select Replace. Select Yes, go ahead and replace the datathen click Replace. Level Quickbooks transfer from desktop to online to transfer QuickBooks online version to QuickBooks desktop?

Need to transfer quickbooks online to quickbooks desktop. Welcome back to another handy resource guide from Kiala all about quarterly Read more. Welcome back to Quick help with QuickBooks. Your chart of accounts is qiickbooks cen Quickbooks transfer from desktop to online need workers to get the job done, but according to the IRS, all w Need to get in touch? Sign in for the best experience. You are quockbooks Intuit. Cancel Continue. Auto-suggest helps you quickly narrow down your hransfer results by suggesting possible matches as you type.

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